Magazines – check. Organized spreadsheet of venues – check. Checklist – check.
Congratulations! You’re on your way to an organized, efficiently planned wedding (or party… we do social events too!). But after making some calls to check pricing and availability, you keep running into dead ends. The hotels are all booked, and most of the event space is already taken. And the ones that are available are demanding sky-high prices.
What”s going on? Who is stealing your party space? You specifically planned your date away from holidays and other popular times, to take advantage of the lower rates. So why does everything cost so much?
Well, let me tell you. It’s a silent killer. Sneaky and shadowy, most magazines and websites never mention this one very important factor that can substantially increase the costs associated with your special day. And that one thing is…CITY-WIDE CONVENTIONS…dah dah dah!!!! (that was scary music, btw)
Before you start a facebook page declaring your hate for city-wide conventions, remember that the influx of cash they bring is, economically speaking, vital. They stay in hotels, eat in restaurants, and shop at local stores. In addition, when cities make a pro-active effort to lure in conventions, that usually coincides with a city-wide effort to increase hotel rooms, retail, and restaurant space. See New Hotel Monaco. It’s a bit of a double edged sword, but luckily, there is a way around it.
The largest conventions in this city, the ones that will “compress” (a little industry jargon for you) available space and raise rates, take place at the Philadelphia Convention Center down on 11th and Arch. And the great people over there have made everyone’s life a bit easier by posting a calender listing all the big events throughout the year.
See that one on the very top, June 10 – 12, the American Diabetes Association? Yea, that’s a big one. Maybe 15,000 – 20,000 new faces will descend on Philadelphia in a sugar busting frenzy. Great for Philadelphia. Bad for you.
But now that you are armed with the right tools, you can choose the perfect date, one full of open hotel rooms and low rates for you and your guests. Unless of course your event is as large as a city-wide convention, in which case you’re going to need a top notch planning team.